Description
About Amethyst Operations
Amethyst Operations is a boutique operations consultancy that specializes in providing support and project completion for organizations seeking greater operations capacity. Whether you’re an established nonprofit that is seeking to modernize your operations processes or a start-up business planning to grow remotely, we can help you to build a healthy, productive operations function.
Job Summary
The Operations Associate will report to a Founding Partner and they will work closely with all other members of the Amethyst team. The Associate will provide support for a variety of clients on both high compliance and creative projects, from state tax registration and regular payroll processing to research on a variety of topics. The Operations Associate must be curious, organized, thoughtful, detail-oriented, and flexible. They will balance both long-term projects and the short-term needs of Amethyst clients. The Operations Associate must be comfortable switching from task to task, and they should enjoy variety, as each day, week, month, and season will vary.
Job Duties
As the Operations Associate, you will:
- Attend meetings with clients to take notes and build an understanding of client needs.
- Collaborate with the Administrative Assistant to ensure that action items are captured in Asana.
- Register clients for required state tax, unemployment, and similar accounts in a variety of states.
- Run payroll for Amethyst clients.
- Set-up workers compensation policies and other organizational insurance needs.
- Provide support for employer benefits selection and employee enrollment.
- Draft and review job descriptions and provide feedback.
- Post and promote open positions in a variety of locations.
- Research people operations topics, such as compensation rules and regulations, internship program creation, and similar, to provide guidance and resources to our clients.
- Assist partners and clients in creating secure, organized, digital document-storage systems.
- Update employee information in a variety of HRIS systems.
- Perform other duties, as assigned.
Compensation and Benefits
The starting salary for this role is $55,000. Amethyst will provide you with a laptop and may provide other technology, such as second monitors, as needed.
Amethyst Operations offers generous employee benefits, including:
- Medical insurance
- Dental insurance
- Vision insurance
- 401k with employer match
- Life insurance
Amethyst offers a minimum of fifteen days of paid vacation per year. Amethyst also offers a separate personal and sick time bank alongside other leave options.
To Apply
Submit your resume through Gusto. In lieu of a cover letter, we would like you to respond to the following question in no more than two paragraphs:
- Tell me about a time when you had to teach yourself something recently? What did you learn and what were your strategies?
Please submit your application through the Gusto link provided. Only applications received through the link will be considered.
Requirements
Qualifications
The Operations Associate will be:
- Curious—they will enjoy learning, and they will seek to understand the challenges that our clients face.
- Organized—they will build on existing internal systems while also building the additional layers they need to perform their best. At Amethyst, we use Asana for task creation and project tracking, Slack to communicate, and a variety of other tools to meet our needs. We expect the Support Associate to use these systems, while also recognizing they may also love a good sticky note or bullet journal.
- Thoughtful—they have a history of displaying good judgment and know when to tackle a project on their own and when to involve more senior members of the team.
- Detail-oriented—Amethyst’s work lives in the details, from ensuring accurate payrolls to building clear and comprehensive policies. The Operations Associate must demonstrate the ability to produce accurate work and suss out errors where they exist.
- Flexible—Amethyst is sometimes called to reallocate resources to address client needs. The Operations Associate must be able to pivot, as needed, throughout the week.
- An entrant into the field of operations—we’re seeking someone with 1 - 3 years of experience (internships count!) in an office environment, and we will train you in this role.
- Tech-savvy—You don’t need to know all of the systems we use—Quickbase, Harvest, Slack, Asana, Google Workspace, Loom, etc.—but you must have the ability to quickly learn new technologies without direct instruction. This includes knowing when to use which system and when to ask for help.
Please submit your application through the Gusto link provided. Only applications received through the link will be considered.
